Professional reception with 3V ROOMS

Missing information concerning bookings, changes or rejections can cause costly periods of inactivity. Catering could be delivered even though the meeting has been declined. Seating could be arranged in a way not compatible with the number of participants. Or too few parking spaces could be reserved because these could not be directly associated with a booking and therefore the overview was lost.

Real-time notifications to all involved parties mean that these mistakes can be avoided. Housekeeping, reception and catering service providers are kept informed and can plan their activities accordingly. Using 3V ROOMS’ free service app service providers are able to display current orders, changes and cancellations on a tablet and therefore remain up to date even when on the move.

In order to be able to work quickly and efficiently, employees must be able to adapt their tools to their individual needs as far as possible. 3V ROOMS can be configured according to personal requirements using stored list views. This means that each employee can create, name and store an amount of lists to suit themselves. A favourites list will always be displayed as standard. All further views can be selected in a drop down box using only two clicks. Particularly useful views can be released to other users on subscription. Administrator views can be shared with all users as global lists. This means that helpful views are readily available from the start with 3V ROOMS.

In order to be able to work quickly and efficiently, employees must be able to adapt their tools to their individual needs as far as possible. 3V ROOMS can be configured according to personal requirements using stored list views. This means that each employee can create, name and store an amount of lists to suit themselves. A favourites list will always be displayed as standard. All further views can be selected in a drop down box using only two clicks. Particularly useful views can be released to other users on subscription. Administrator views can be shared with all users as global lists. This means that helpful views are readily available from the start with 3V ROOMS.

Sometimes you need to act quickly. Who is currently sitting in which meeting room? Which room has the marketing meeting been switched to? Which room reservations have not yet been released? You want to be able to call up this information in seconds. 3V ROOMS makes all this information readily available, even when time is tight.

The calendar view in 3V ROOMS can highlight bookings with particular characteristics. Bookings with equipment, catering, parking spaces or those that relate to a particular event can be found via a single click.

Standard Outlook functionality like drag & drop is also possible in the Outlook plugin and in the web application. Participants are automatically informed about changes, without these needing to be manually confirmed by sending an email.

3V ROOMS can be used to manage equipment independently from room bookings. Mobile projectors, flipcharts, audio technology and other movable items can be booked. The inventories are adjusted in real time so that booked items no longer show up as being available for reservation. Equipment can be assigned to cost centres. Repeat bookings are possible, as too is the inclusion of preparation and follow-up times where needed.

3V ROOMS supports the optimal utilisation and administration of resources using automatically calculated preparation and follow-up times. This means reservations will be extended at the beginning and/or end of the slot, based on the need for rearranging seating, preparing audio or video equipment or clearing up. Service providers can therefore be certain that they will have enough time to do their work and the people booking the rooms know that their meeting room will really be ready at the start of their reserved slot.