This sets 3V ROOMS apart

It provides comprehensive search functions for existing reservations, extensive filter criteria for searching for appropriate rooms, integrated management of additional services, orientation assistance by means of planning navigation, concepts of permissions and roles, or the creation of complex costs and statistics models, amongst other things.

With room reservations from Outlook users can create a calendar entry and use an additional window to define whether extra services (like seating, catering, equipment) should be added to the reservation. Outlook sends a reservation request to 3V ROOMS and delivers the corresponding search results.

The “location” field in the Outlook calendar entry will be automatically filled by 3V ROOMS. If any of the reservation details change, no problem: The booking can be cancelled or edited in a single click – for example, to correct the type of seating or to provide additional catering orders.

The interface with Outlook transfers data in both directions. Reservations made in 3V ROOMS can be transferred into Outlook, and Exchange resources will be synchronised. This means the Outlook calendar will always be kept up to date.

Do you manage and coordinate meeting rooms and associated equipment and services? 3V ROOMS supports and facilitates the whole booking process, helping first with the room search, then with the cooperation with various service providers, and finally with the evaluation of your resource utilisation rates using transparent reports. Using 3V ROOMS you can rely on optimised room management and increased staff productivity.

3V ROOMS supports resource bookings on the go, whether you are using a tablet or smart phone, operated by iPhone, Android or Windows. The most frequent functions, like searching for a free room on the basis of certain criteria, booking a room and additional equipment (e.g. a projector), inviting participants and managing or cancelling bookings etc. are available here.

QR codes are used to identify people and resources. This means a further function can be used to discover whether the resource is in use or available by scanning the relevant QR codes (e.g. in the meeting room itself). A booking is created in a single click – it doesn’t get faster than that.

3V ROOMS supports underlying processes using a bespoke app: Service providers benefit from a tablet solution that lists all orders by delivery time. Last-minute changes and cancellations are instantly identifiable on the app. The service provider can confirm delivery quickly and easily by the touch of a button.

Smart ROOMS helps you to optimise the use of available rooms. Our sensors check whether a booked room is actually being used. They reliably establish whether real people are in the room at the booked time. If they are not, the booking will be cancelled after a certain time and the room released for further use.

If meetings are a lot shorter than planned, Smart ROOMS again comes into play. The sensors detect when there is nobody left in the room, then update the booking and accordingly release the room earlier.

Automatic bookings can also be set up using Smart ROOMS. This can be used for rooms that are in principle not bookable, such as quiet areas. If the sensors detect the room or area concerned is being used, the details are stored for statistical purposes. Info screens can be used to show employees which of the non-bookable rooms are already occupied.

Would you like to form a tangible picture of the effective use of your rooms and workstations? Here too we have the ideal solution at hand: With our partner thingdust the sensor solution provides you with insightful details about actual room occupancy and utilisation. Specific reports of actual resource utilisation will convince management that the introduction of 3V ROOMS helps save costs.

The service provision module offered by 3V ROOMS allows you to book additional services, like catering or housekeeping offerings, at the same time as reserving the room.

For special meetings like workshops, presentations etc. housekeeping can quickly and easily be instructed to adapt the seating accordingly. 3V ROOMS has the relevant seating options and plans stored (e.g. block, row or conference seating), so the user can choose the most appropriate. Every different type of seating can be set up with the necessary preparation time for moving the seats and an additional cost for this, which can be charged directly to the user at the time of booking.

Are you planning a longer meeting and need additional lunchtime facilities, document services, flower arranging or occasional technical assistance in addition to the appropriate room? 3V ROOMS allows you to include all of these elements directly in your room reservation.

The administrator enables this by setting out the individual service providers available for each room, from which the 3V ROOMS user can select the ones they require. 3V ROOMS is also flexible in this respect: The individual work and delivery times, limited offers, flexible cost models or whole packages, like different aperitif options, can be recorded for each service provider. For catering, the options defined are delivery conditions, prices and the necessary preparation time.

Various channels are available for transferring the request, for example the daily/weekly overview, automatic email notifications, or displays installed with the service provider that highlight the requests directly on location. If last-minute changes are made to bookings, these are highlighted in the list. All details of the consumables ordered, changes, and orders cancelled at the last minute are saved for statistical evaluation.

Let us show you the advantages of 3V ROOMS in a live demo.

3V ROOMS provides users with a range of filtering and viewing functions. Various viewing options in the calendar and planning navigation areas allow the display to be customised to best suit the current user.

The calendar function in 3V ROOMS creates a quick overview of the current utilisation of the available resources. In the viewing area of the calendar you can select the desired date to see which new reservations have been made, or which existing bookings have been postponed or cancelled. As well as the classic view by day you can also view a working week, a calendar week or a whole month.

Are you responsible for several bookable rooms and resources in a large building? 3V ROOMS will support you in the orientation processes and provides the “planning navigation” module for this purpose. This is a visualisation aid which represents the different rooms on a planning display. This planning display allows you to search for and book rooms interactively using a graphical floor or building plan.

The concept of permissions and roles is used to manage users, user groups, functionality rights, data rights and their configurations. An administrator grants each user group different permissions and functionality rights to preserve data security.

You offer a range of services to different user groups? You manage rooms that are only available to one section of your workforce? No problem with 3V ROOMS: Using permissions and configurations you can determine which resources and services are visible and usable for each target group. 3V ROOMS allows individually optimised views for different user groups and ensures that only the appropriate target group has access to the relevant options.

Each user can also personalise the filters and settings of their individual view. This means they can optimise their use and daily interaction with 3V ROOMS.